From Enthusiastic to MIA – The Rise of Ghosting in Dental Recruitment

Lyn Carman • December 19, 2024
What Is Candidate Ghosting?


Imagine… you’re deep into the dental recruitment process, and suddenly, the candidate you’ve been counting on vanishes without a trace. This all-too-common scenario, known as candidate ghosting, happens when a prospective employee unexpectedly stops all communication, leaving employers scrambling for answers. It can happen at any stage in dental recruitment —after submitting an application, during interview scheduling, or even after receiving a job offer.


After applying, candidates might stop responding to emails, ignore phone calls, or fail to attend scheduled interviews. You leave messages, hoping for a reply, only to realise they’ve completely disappeared without explanation.


It’s absolutely frustrating! You wonder what went wrong and scramble to fill the gap, all while time and resources slip away.


Why Does Candidate Ghosting Happen?


Several factors contribute to candidate ghosting in dental jobs, and understanding these reasons can help employers minimise this frustrating trend:


  • Multiple Job Offers – Candidates—especially dental assistants, hygienists, oral health therapists, and dentists- can often receive multiple job offers in high-demand fields like dentistry. If they find a more attractive offer, they may ghost other potential employers rather than formally decline.


  • Fear of Rejection or Confrontation –  Some candidates may feel uncomfortable rejecting a job offer or admitting no interest. Instead of engaging in an awkward conversation, they simply stop responding.


  • Lengthy Hiring Processes  A slow or disorganised dental recruitment process can lead to disengagement. If candidates feel that the hiring process is dragging on, they may lose interest or move on to other opportunities without informing the employer.


  • Mismatch in Expectations –  If the role, workplace culture, or benefits don’t align with the candidate’s expectations, they may ghost the position instead of explaining why it isn’t a good fit for them.


While it’s undeniably frustrating and unprofessional—how hard is it to simply say “no thanks”?—candidate ghosting is, unfortunately, a reality not just in dental recruitment but across many industries. It might not sit well with us, but rather than getting stuck on what’s acceptable, we need to accept that it happens and focus on ways to minimise its impact.


How to Minimise Candidate Ghosting
Three ghosts wearing sunglasses are standing next to each other.

While we can’t always control whether a candidate picks up the phone or replies to left messages, there are things employers can do to at least try to reduce the chances of ghosting, particularly in the fast-paced dental job market:


  • Clear Communication– Maintain regular, transparent communication with candidates. Let them know the hiring timeline and keep them updated throughout the dental recruitment process. This can keep candidates engaged and reduce the likelihood of ghosting.


  • Streamline the Hiring Process – Ensure your dental recruitment process is efficient. Long waits between interviews and offers can increase the chances of ghosting. A quicker process keeps ideal candidates interested.


  • Showcase Your Employer Brand– Highlight what makes your dental practice a great place to work. Whether offering career development, a positive work environment, or promoting life balance, emphasising your practice’s strengths can keep candidates engaged.


  • Set Expectations Early– Be upfront about the role, responsibilities, and workplace culture during interviews and discussions. Clear expectations from the start can help prevent misunderstandings that lead to ghosting later on.

Dealing with Ghosting When It Happens


Even with the best efforts, candidate ghosting may still occur. Here’s what you can do when it happens:


  • Send a Follow-Up - If a candidate suddenly stops responding, send a polite follow-up email or message. There could be personal reasons for the delay.


  • Know When to Move On - If there’s still no response after a reasonable follow-up, it’s time to move on. Keep the hiring process going to find the right candidate without unnecessary delays.


  • Review Your Process- Pay attention to any patterns of ghosting. Are candidates dropping off at a particular stage? Evaluating your recruitment process might help reduce the likelihood of ghosting in the future.


Candidate ghosting can be frustrating, but practices can enhance their dental recruitment process by understanding why it happens and taking proactive steps. Clear communication, a strong employer brand, and an efficient dental recruitment strategy are key to keeping candidates engaged and minimising the risk of being ghosted.


At Lync Dental, we’ve nailed the processes to seamlessly connect you with the ideal candidates for your team. Partnering with us means taking the burden of dental recruitment off your shoulders, so you can focus on what truly matters—providing exceptional care and growing your practice.

By Lyn Carman June 29, 2026
What a real team actually feels like A practice where people genuinely know each other works differently from one that's just professional and polite. You can feel the difference within a shift. The dental assistant who knows the dentist's rhythm doesn't have to be told. The front desk that understands what the clinical team is dealing with by 4 pm runs the afternoon accordingly. The new hygienist who feels welcome asks questions instead of quietly guessing — which is the difference between settling in fast and spending your first three months on edge. That easy, intuitive teamwork isn't luck. It's familiarity, and familiarity gets built on purpose or not at all. The question for you is whether a practice has bothered to build it. Green flags to look for Do people actually talk to each other? Not just about the schedule. On a trial shift, notice whether there's any easy conversation or whether everyone's heads are down and siloed in separate rooms all day. Practices that eat together, even informally, tend to be ones where people know each other as people. It sounds small. It's one of the things teams remember most. Do they invest in their people? Ask how they handle CPD and development. A practice that learns together — a shared module, a guest speaker over lunch, support for courses — is usually one that sees its staff as worth growing, not just worth rostering. That answer tells you how they'll treat you a year in. Do they notice the good stuff? It's a fair thing to ask: how does the team mark a win, or someone finishing a course, or a hard case that went well? The practices worth joining notice and say something. If acknowledgement only ever flows when something goes wrong, that's a culture you'll feel quickly. Are people consulted? This is one of the strongest signals there is. Ask whether the team gets a say in how things run — and listen for whether anything actually changes when they speak up. People who feel consulted feel invested, and a practice that asks "what would make this run smoother?" and then acts on it is rare enough to be worth chasing. What to be wary of Not every practice that looks fun is a good place to work. A few things to read past: Forced fun. Be a little cautious of a place that leans hard on performative enthusiasm — mandatory weekend activities and highly competitive events that leave quieter people on the outside. Going along with it is easy. Working there every day is what counts. Events that paper over problems. Sometimes the team day exists because a direct conversation never happened. If the social stuff seems to be doing the work that honest communication should, the underlying culture may not be as warm as the calendar suggests. You'll usually pick this up in how people talk to each other when no one's performing for the new face. That ordinary, unguarded moment tells you more than any organised activity. The honest version The best teams I've seen in dental practices aren't built on events. They're built on something quieter: someone who makes it normal to check in, who notices when a person isn't quite themselves, who says thank you in a way that sounds like they mean it. The lunches and the escape rooms are nice. But they only work when they sit on top of a culture that already makes people feel they belong. If the day-to-day doesn't feel good, no team dinner is going to fix it. So when you're sizing up a practice, start where it matters. The activities are the easy part to spot. The belonging is the part worth holding out for.
By Lyn Carman June 29, 2026
You finished your training. You're good at the clinical work - the hands on skills, the chairside, the things the course actually prepared you for. And then you started in a practice and quickly worked out that the clinical part was never going to be the hard bit. The hard bit is everything around it. The unspoken way this particular practice runs. Working out how everyone fits together, whose toes not to step on, which corners are fine to cut and which aren't, how to hold your nerve when the afternoon's running forty minutes behind and everyone's tense. None of that was in the qualification — whether your qualification took six months or eight years. Most of the time, nobody sits you down and explains it. You're just expected to absorb it, and to look like you've got it together while you do. So here's a question worth sitting with: how much of what you actually know about doing your job well did anyone teach you — and how much did you pick up alone, hoping you were reading it right?
By Lyn Carman June 29, 2026
Why is this good news for you? Quarterly super has always had a quiet problem. It was easy for it to fall through the cracks - not always through bad intentions, but because three months is a long time for cash-flow pressure to get in the way. Under the new rules, there's no gap. If you're paid fortnightly, your super contributions are processed fortnightly. If something goes wrong, you'll know within weeks - not three months later, when the damage is already done. It also means more transparency. You'll see your super landing regularly, which makes it far easier to spot if something isn't right. What to check right now Whether you're settled in a role or looking at what else is out there, a few things are worth making sure are in order: Your super fund details are correct with your employer. Wrong fund or wrong account number, and contributions can get delayed or lost - a compliance problem for them and a headache for you. Your TFN is on file. Without it, your contributions can be taxed at a higher rate. Worth a check if you're new to a role or haven't updated your details in a while. You know which fund your money's going to. Under Payday Super, you still have the right to choose your own fund, and your employer has to honour that. If you've never nominated one, now's a good time to think about it. If you want to confirm any of this for yourself, the ATO's Payday Super pages are the source of truth - worth a look rather than taking anyone's word for it, including this article. What this tells you about a workplace Here's the thing nobody really talks about: how a practice handles payroll tells you a lot about how it runs everything else. The practices that get this right - clean systems, accurate records, consistent processes - tend to be the ones where people feel looked after. Not because super is the whole picture, but because it's a signal. It means someone's paying attention to the detail. So when you're weighing up roles, anywhere across the country, it's worth asking: does this practice have its payroll sorted? Is super paid on time? Are the records clean? Those aren't small questions. They're some of the most revealing ones you can ask - because a practice that's careful with your pay is usually careful with a lot of other things too. The short version From 1 July 2026, your super has to be paid every payday, not quarterly, and reach your fund within seven business days. It puts more money moving through your fund more often, makes problems easier to catch early, and quietly raises the bar for how practices manage their people. It's a good change. And it's worth knowing about before it lands. This is general information, not financial advice - for anything specific to your situation, check with your super fund, your employer, or the ATO.